The Sheboygan Area School District is seeking an Accounts Payable/Purchasing Secretary.
The duties will include the following, but not limited to:
ACCOUNTS PAYABLE AND PURCHASE ORDER PROCESSING:
* Processes purchase orders; mail, fax, or email to vendors.
* Maintains open purchase order files.
* Opens, date stamps, sorts, alphabetizes, and prioritizes mail.
* Matches invoice with accounting copy of purchase order; requests purchase order information from building sites when necessary.
* Processes for payment of all invoices, check requests, expense reimbursements, and utility bills for each fund; ensures appropriate paperwork is on file.
* Issues templates for seniors in schools, utilities, gasoline, and phone bills.
* Verifies accuracy and completeness of invoices and vouchers.
* Enters payment details in both computerized and hard copy records; applies any discount terms or credit memos.
* Reconciles accounts and monthly vendor statements.
* Properly code vouchers for 1099 reporting in compliance with IRS regulations.
* Generates an edit listing to verify the accuracy of the payment batch before posting.
* Generates, verifies, and distributes checks for payment.
* Voids checks as necessary.
* Transmits bank files.
* Maintains vendor list of approved vendors for credit card payment.
* Contacts vendors by phone, email, fax, or online, to pay invoices with a credit card.
* Enters weekly payables batch to reconcile credit card activity.
* Reconciles the credit card statement each month.
ADMINISTRATIVE SERVICES:
* Maintains records filing system to substantiate payments and other accounting procedures per state regulations.
* Answers telephone calls and provides accurate information to vendors and district staff.
* Assists and trains personnel in accounts payable and purchasing procedures.
* Maintains up-to-date files and accounting on capital improvement and utility funds.
* Researches and resolves accounting discrepancies.
* Maintains Accounts Payable manual.
* Assists in creating the 1099 file to submit to the IRS and mails 1099’s to vendors annually.
* Creates 1099 IRS report for audit.
* Vendor file: maintains existing vendor setup; obtains W-9 for new vendors and ensures they are coded properly following IRS regulations.
* Sorts incoming mail
* Supports Supervisor of Accounts Payable/Purchasing as needed.
* Performs other duties as assigned by the administrator.
Job Type: Full-time
Pay: From $15.
81 per hour
Benefits:
* Dental insurance
* Disability insurance
* Employee assistance program
* Health insurance
* Life insurance
* Paid sick time
* Paid time off
* Retirement plan
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: In person
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