Work with Walters… Work with Confidence
Walters Buildings, the premier family-owned post fame builder in the Midwest, is hiring a full-time *Office Coordinator/Admin Assistant* for our Allenton, WI office.
Under the general direction of the Regional Vice President, the Office Coordinator supports the efficient operation of the regional sales office by performing a variety of administrative tasks, providing positive and professional customer service and interfacing with customers and corporate employees as necessary.
*Duties/Responsibilities:*
*The following duties are normal for this position.
These are not to be construed as exclusive or all‑inclusive.
Other duties may be required and assigned.
*
* Provide support to the sales team.
This can include new lead processing and reviewing sales orders.
* Perform ‘project/job’ administrative tasks: assemble crew packets, coordinate rentals (restroom, dumpster and/or equipment), process material invoices, coordinate hotel stays and meal allowances and perform job closing duties.
* Create and maintain the shipping and crew schedules.
* Review, update and approve crew timecards weekly.
* Process sales office and subcontract invoices for accounts payable (AP).
* Maintain and order office supplies.
* Open, sort, and distribute incoming mail.
* Assist with the hiring process.
This can include scheduling post-offer testing, coordinating first day and assisting with the general onboarding paperwork.
* Respond to phone calls and emails.
Escalate questions to appropriate person as needed.
* Greet visitors, answer inquires, and create a welcoming environment.
* Perform other duties as assigned.
*Essential Knowledge, Skills, and Abilities:*
* Strong written and verbal communication skills.
* Strong time management skills and the ability to multi-tasking and prioritize work.
* Attention to detail and problem-solving skills.
* Working knowledge of general office equipment.
*Working Environment and Physical Demands:*
* Perform the majority work in an office setting.
* Prolonged periods sitting at a desk and working on a computer.
*Education and Experience:*
* High school diploma or general education degree (GED) required.
Associates degree in Human Resources, Communications, Business or a similar field preferred.
* General construction knowledge is preferred.
* 2 – 3 years of customer service, administrative, or office experience.
* Proficient computer skills, including Microsoft Office.
* Ability to work with little supervision.
Job Type: Full-time
Pay: $16.
00 - $20.
00 per hour
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Flexible schedule
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday
Experience:
* Administrative: 1 year (Required)
Ability to Relocate:
* Allenton, WI 53002: Relocate before starting work (Required)
Work Location: In person
Whatsapp
